Contractors working at Muswellbrook Coal must first register in the Idemitsu Contractor Management System.
The online system underscores the Idemitsu commitment to the health, safety and wellbeing of everyone on our sites.
It allows contracting companies to manage the compliance of their business and workers by registering their details, uploading documents, choosing work roles, and booking inductions to safely access site.
The system allows Idemitsu and its contractors to manage a shared duty of care on site.
Who needs to register?
Currently, Muswellbrook Coal contractors need to register in the Idemitsu Contractor Management System.
The Idemitsu Contractor Management process for Muswellbrook Coal is completed in two parts: business registration, and worker registration and induction bookings.
Please allow yourself time to source and upload the documents and information required. We suggest you read through this process before getting started.
A nominated administrator from your business will be required to complete the steps below.
New to Contractor Management with Idemitsu at Muswellbrook Coal? Follow the instructions below to register:
Stage 1: REGISTER YOUR BUSINESS
Step 1 > Register a user name and password
The Idemitsu Contractor Management System to register your business can be found by clicking the REGISTER button below:
Start by entering a user name, plus your email address and a password. You’ll be emailed confirmation.
Step 2 > Register business details and answer profile questions
Using your new details, login to the Idemitsu Contractor Management System.
Follow the process to register your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.
Step 3 > Upload documents for verification
You will be prompted to upload copies of the licences and insurances you selected earlier in the process for verification.
You’ll be emailed when your documents are verified or if any corrections are required to finalise company registration. Documents may include but are not limited to:
On successful business registration, you will be invited to login to register and manage your workers. We will send you details to login and follow the process in stage 2, below.
Stage 2: REGISTER YOUR WORKERS
Step 1 > Login to the system with your new details
Using the details we have emailed you, click the button below to login to the system:
Step 2 > Add workers
With your business registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here, you can enter and save their personal contact details, address, phone and email.
Step 3 > Select sites and roles
You will next select the worker’s name to Add New Role and choose their Muswellbrook Coal work role.
If you are working on the Muswellbrook Coal Rehabilitation Project please select one of the following roles:
– Thiess Sub Contractor (Mining & General)
– Thiess Sub Contractor (Maintenance & High Risk Works)
Step 4 > Upload documents and book training
Your role selections determine the competency documents (medicals, statements of competency) you’ll upload to prove your worker’s qualifications to perform the chosen role from a document library. Some competencies will require the worker to complete site inductions.
Step 5 > Pay for worker registration, training and access ID card
Pay for worker registration, training, and ID cards to work at Muswellbrook Coal:
– Worker registration: $109.25 + GST per worker annually for profile validation and maintenance
– Replacement card: $34.50 + GST per card
Documents validation and applies roles
We will validate the documents you’ve uploaded for your workers during registration to ensure they meet Idemitsu business rules. You’ll be emailed if more information is needed. Upon document approval, the roles will be applied to your workers. They must complete their required induction to have their access ID card issued. This card must be carried with them at all times at site.
You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.
You’ll be emailed if any documents are expiring so you can update them in the system and maintain compliance at Muswellbrook Coal.
It’s important that you keep your company and worker’s details up to date. You’ll be emailed if any documents are expiring so you can update them in the system.
Already have a account in the Idemitsu Contractor Management System? Follow the instructions below to manage your compliance:
Simply use your Pegasus details to login. You will see the Idemitsu tile to select and access the system, where your company and worker information will be available – select Manage Companies, or Manage Employees.
Now, when you need to access the Idemitsu Contractor Management System to manage your compliance, you only need to login to Pegasus Gatewayand click the Idemitsu tile.
This plan must be completed and approved by Muswellbrook Coal Company’s HST Superintendent or a delegated representative if a restriction is determined on an Order 43 (Amber Result) medical.
The Business Rules specify the requirements of the documents you upload in the system. Ensuring your documents meet these requirements will save time and have you approved faster.
Our Knowledge Base now provides comprehensive guidance on various aspects of our system. This includes instructions on accessing your account and registering, navigating our supplier portals, managing roles and worker subscriptions, setting up and using the Workforce by Avetta Mobile App and other support materials.
Complete and return this form if you have a new worker who is already registered to a different company in the system, and you need them added to your company. Workers can be removed from your company by an administrator directly in the system. Instructions on how to complete this process are available under the End Employment sub-heading of this page: https://kb.pegasus.net.au/display/WFMS/Supplier+Portals
Frequently Asked Questions
Please click to expand the FAQ below.
How do I know if I need to register in the Idemitsu Contractor Management System?
Currently, contractors working at Muswellbrook Coal must register in the Idemitsu Contractor Management System. Click LOGIN at the top of the page to find the system.
On approval, We will email you a user name and password to login to the Contractor Management System.
For each worker (Part 2) you will be prompted to upload in the system:
A passport-style photograph
Medical
Proof of ID
Statements of Competency (depending on their work role)
Who do I contact if I need help in the system?
You can contact the Avetta team if you need help navigating the Idemitsu Contractor Management System. Visit the Contact Us page for details.
Can I fast track an application?
Yes, We offers an escalation procedure.
We understands that there are times when you’ll need your data application or access ID cards to be processed faster than our standard delivery time of two working days.
