Register your business

and your workers

The Registration Process

The Idemitsu Contractor Management process for Muswellbrook Coal is completed in two parts: business registration, and worker registration and induction bookings.

Please allow yourself time to source and upload the documents and information required. We suggest you read through this process before getting started.

A nominated administrator from your business will be required to complete the steps below.

User guides can be found on the Help and Resources page.

Please note that Idemitsu Boggabri Coal contractors will still manage workers in the Pegasus Safety Inductions Booking Portal.

New to Pegasus and Contractor Management with Idemitsu at Muswellbrook Coal? Follow the instructions below to register:


Step 1 > Register a user name and password

The Idemitsu Contractor Management System to register your business can be found by clicking the REGISTER button below:

Start by entering a user name, plus your email address and a password. You’ll be emailed confirmation.

Step 2 > Register business details and answer profile questions

Using your new details, login to the Idemitsu Contractor Management System.

Follow the process to register your business by answering profile questions and selecting the insurances and licences you can supply to support your registration.

Step 3 > Pay for registration

Business registration is $125 + GST annually for the verification of your documents and information, and the maintenance of your account.

Step 4 > Upload documents for verification

You will be prompted to upload copies of the licences and insurances you selected earlier in the process for verification.

You’ll be emailed when your documents are verified or if any corrections are required to finalise company registration. Documents may include but are not limited to:

– Public and Product Liability Insurance

– Workers Compensation Insurance

– Professional Indemnity Insurance

– Trade Licences

Please review this company registration video guide.

On successful business registration, you will be invited to login to register and manage your workers. Pegasus will send you details to login and follow the process in stage 2, below.


Step 1 > Login to the system with your new details

Using the details Pegasus has emailed you, click the button below to login to the system:

Step 2 > Add workers

With your business registered, you can login and add your workers in the system! You’ll start by selecting Manage Employees and then Add New Employee. From here, you can enter and save their personal contact details, address, phone and email.

Step 3 > Select sites and roles

You will next select the worker’s name to Add New Role and choose their Muswellbrook Coal work role.

Step 4 > Upload documents and book training

Your role selections determine the competency documents (medicals, statements of competency) you’ll upload to prove your worker’s qualifications to perform the chosen role from a document library. Some competencies will require the worker to complete site inductions.

Step 5 > Pay for worker registration, training and access ID card

Pay for worker registration, training, and ID cards to work at Muswellbrook Coal:

– Worker registration: $65 + GST per worker annually for profile validation and maintenance

– Replacement card: $30 + GST per card

Pegasus validates documents and applies roles

Pegasus will validate the documents you’ve uploaded for your workers during registration to ensure they meet Idemitsu business rules. You’ll be emailed if more information is needed. Upon document approval, the roles will be applied to your workers. They must complete their required induction to have their access ID card issued. This card must be carried with them at all times at site.

You may also wish to invite your registered employees to the Worker Portal, where they can manage their own compliance. Simply select the Invite Employee option from their profile. Visit the Worker Portal page for more information.

You’ll be emailed if any documents are expiring so you can update them in the system and maintain compliance at Muswellbrook Coal.

It’s important that you keep your company and worker’s details up to date. You’ll be emailed if any documents are expiring so you can update them in the system.

Already have a Pegasus account in the Idemitsu Contractor Management System? Follow the instructions below to manage your compliance:

You can access the system from Pegasus Gateway.

Simply use your Pegasus details to login. You will see the Idemitsu tile to select and access the system, where your company and worker information will be available – select Manage Companies, or Manage Employees.

Now, when you need to access the Idemitsu Contractor Management System to manage your compliance, you only need to login to Pegasus Gateway and click the Idemitsu tile.

We suggest you save Pegasus Gateway to your bookmarks for easy access >

(If you don’t see the Idemitsu tile on your Pegasus Gateway dashboard, click ADD, select the Idemitsu tile and login to add it to your dashboard.)